Travelling during vacation periods
If you are planning a trip outside the UK during the official vacation period, you won't usually face any complications. If you are not sure when your vacation periods are, you can view the university term dates online or check with your faculty for the term dates of your specific programme.
Travelling during term time
The university advises against travelling outside of the UK during term time unless it is for a short weekend break. This is because it is possible that you can experience complications when travelling back to the UK.
If you have a very important reason that you need to travel outside the UK during term time, we strongly recommend that you speak with your Programme Leader, Academic Tutor, or Supervisor before planning travel during term time, to discuss what impact this will have on your studies or research.
If your travel means you will be missing some classes or contact points, you will need to complete an Authorised Absence Form, which must be approved by the Retention Team for your Faculty. Authorised Absence Forms can be used to approve up to two weeks absence from your classes and will need to be supported by evidence for your absence. The Retention and Success Team will also be able to help you if you have any questions about the process of getting an authorised absence.
Please note that the university can approve a limited number of weeks of authorised absence, and if your attendance is of concern, authorised absence may not be able to be approved.
If you do not attend your classes (or other expected engagement points) without approval you may be withdrawn from your programme of study. So it is highly important to always take advice on this and speak to your Faculty straight away if you will have any absence. To find out more about how your attendance is monitored, please refer to the Student Engagement Policy.
Travelling during dissertation period or during Term Three
If you have reason to travel outside the UK during a dissertation period, or term three, it is very important that you read our advice on this. As dissertation periods and Term 3 are in term time, you should not travel outside the UK during this time, without understanding the implications first.
If you are a Masters student, in your dissertation period
You are still expected to be engaged with your programme of study. For any questions about a period of authorised absence, you should contact the Retention and Success Team.
If you are an undergraduate student, in Term three
You are expected to be engaged with your programme of study during Term 3. If you are not clear on engagement expected, it's highly important that you speak to your Faculty and or the Retention and Success Team for their advice.
Travelling whilst carrying out a work placement
If you are currently within the dates of an official work placement taking place in the UK, and you need to travel; you should contact your Faculty Placements Office to seek their advice on whether it is permissible to take a period of time away from your placement.
Returning to the UK after travelling during term time
When you return to the UK, we recommend when possible that you carry the following documents with you, either on a device or printed on paper:
- A recently dated student status letter confirming your registration at the University of Greenwich or a copy of your CAS
- A copy of your signed Authorised Absence Form if this is relevant (see above)
- An expired BRP if you have one. You should not worry if you do not have an expired BRP. However, UKVI have been recommending in their evisa information that for anyone who has an expired BRP that they can carry it with them when they travel. This is in case of any problems with the evisa at the border. See our guidance on evisas if you need to know more about them.
Each time you enter the UK, border officials may ask you questions. If you have travelled during term time, they may want to see that this period of time away from study was authorised by the university.
These documents can show, if needed, that you are a registered student at the university and that you have permission from your Faculty to be away from studies for a period. The above are recommended documents. If you don't have them, it does not mean that you will not be able to enter the UK. Many people are not questioned on their entry to the UK and do not need to show any evidence.
If they have any doubts or questions, the border officials can keep you waiting whilst they check in detail your reasons to enter the UK. They can deny your entry to the UK if they are not satisfied with your reason for returning or if they think there is another reason they should not allow you to enter the UK. This is rare thankfully, and if you have any issues at the border, you will be able to contact the International Student Advice Service for help if you are concerned.
Returning to the UK after studies have ended
If you are travelling during any period before the programme end date in your CAS, it is likely that the border officials will consider that you are travelling during term time. See our advice above, regarding travelling during term time.
UKVI have stated that students are able to travel in and out of the UK in the period after they have completed their studies. It is recommended that when you travel during this period you are able to show evidence that you have completed your studies. For example - the dates on your CAS, showing the end date has passed, or a results letter showing you have completed.
If you are travelling after you have completed your studies and whilst your visa is still valid, you shouldn’t usually face any obstacle with re-entering the UK. Border officials may want to ask you why you are re-entering the UK. The following reasons are likely to be satisfactory:
- Collecting your results
- Collecting your belongings
- Ending your tenancy contract
- Applying for the graduate route or other work visa
When you should seek advice before travelling
You should always seek urgent immigration advice before travelling if either of the following apply to you:
- The university has notified UKVI that it has withdrawn your immigration sponsorship
- You have a pending visa application in the UK
General advice from UKVI on entering the UK
UKVI have published a helpful international student arrival guide which tells you what to expect at the border when you enter the UK.
Some students will be able to use e-gates to enter the UK. See our information about arriving at the UK border for guidance on this.
Impact of absences from the UK on the Graduate Route Visa
The Graduate Route immigration rules say that your study must have been carried out within the UK and not elsewhere, in most circumstances. There is more detail regarding this within the immigration rules. You can find a summary of this requirement in the gov.uk information on the Graduate Route. We also provide advice on the Graduate Route visa, including regular workshops where we can answer any questions you have. View the university guidance on the Graduate Route visa to find out more.
We get a lot of questions from students asking us if a period of time away from the UK will impact on applying for the Graduate Route visa later on. Our interpretation and experience is that short periods of time away from the UK (perhaps 2-3 weeks at most), are unlikely to impact on the Graduate Route visa. For longer periods of time away from the UK, this is less clear.
There is no maximum amount of time specified within the immigration rules that you must not be away from the UK for.
Because the immigration rules and guidance don’t provide clarity on this point, we would advise that any periods of time spent away from the UK which are longer than a few weeks, have potential to impact on Graduate Route eligibility later on.
How to access immigration advice regarding travelling
The International Student Advice Service runs regular workshops on the topic of travelling in and out of the UK. This is usually the quickest way to ask some questions about travelling, and receive expert advice from an immigration adviser on travelling. You can check if there is an upcoming workshop by looking at our visa workshops.
You can also contact the International Student Advice Service, if you have a more complex situation and need detailed immigration advice.